Employment Contracts – Fixed Term

Employee Name
Employee Address

Dear *****,
I wish to confirm the terms of your appointment to the position of ****** at ABC Ltd, effective from __________. This is a fixed term contract for the purpose of providing ————– for ABC Ltd and unless otherwise notified in writing to you will be on a week to week basis subject to business demand. This contract is subject to your acceptance, in writing of the following Terms and Conditions of Employment, two (2) copies of which are attached for your attention.

Please indicate your acceptance of these Terms & Conditions of Employment by signing in the space provided and returning one (1) copy to myself marked ‘Private and Confidential – Addressee only’. The other copy you should retain for personal record.

Please do not hesitate to contact me if there are any aspects of this letter or the attached Terms and Conditions of Employment that you wish to discuss. I would like to take this opportunity to congratulate you and to wish you every success in your decision to join me at ABC Ltd. I do hope that you find the work both challenging and rewarding.

Very best regards,

Yours sincerely,
________________
***** *********

​TERMS and CONDITIONS OF EMPLOYMENT
Position:​ ******.
Place of Work: ABC Ltd, Mullingar, Co. Westmeath and EU or any other location that you may be requested to report to in order to perform your job role from time to time.
Reporting To:​ _________________
Rate of Pay:​Your will be paid €****. You will be paid fortnightly on the last working day of each calendar week by cheque.
Start Date:​_________________.
Duration: On a week to week basis subject to business demand.

Hours of Work​
Your working hours will be:
Lunch break will be 1pm to 2pm each day and there will be a break in the morning and again in the afternoon of 10 minutes each, which will be taken on a flexible basis depending on work demands.
These hours may vary occasionally, and it is a Condition of Employment that you accept any changes that occur from time to time.

Sick Pay:
The company does not provide paid sick pay. The normal statutory requirements apply in respect of sick pay. You will be entitled to claim payment for sickness to social welfare amounts through the Department of Social Welfare, details of which are to be found through their relevant offices. In any event any absence from work must be reported to me not later than 10.30am on the morning of each such occurrence and any sickness greater than 2 days must involve the production of Doctor’s certificates to me. All sickness will be dealt with on a case by case basis, and are the subject of the employee concerned keeping me informed on a regular basis of their expected return to work.

Medical:​​
It is a Condition of Employment that you undergo a complete medical examination (at the Company’s expense) and in the event of you not meeting the required health standard this offer of employment is automatically withdrawn. Please arrange to see our doctor at your earliest convenience and have them complete a fitness to work report for the attention of ABC Ltd and returned to this office as soon as possible.

The Managing Director of ABC Ltd reserves the right to refer an employee for a medical during the course of employment with the company. Any such referrals will be discussed with you in advance.

Should you feel that any issue arises during the course of your employment with the company of a medical nature, you are required to inform the Managing Director of such an issue or concern. All such issues will be treated in strictest confidence between yourself and the Managing Director.
Deductions for overpayment

ABC Ltd will endeavour at all times to ensure correct payments to employees. However, in the event of an overpayment the company reserves the right to deduct that overpayment from subsequent pay, following consultations with you on any such matter.

Expenses
All expenses associated with the performance of your duties are refundable, on a vouched basis, monthly, by submission of any relevant receipts to me.

Annual Leave
The holiday year runs from 1 January to 31 December. You will be entitled to twenty (20) days annual leave per year based on completing a standard 39 hour working week, pro rata based on 8% of hours worked if working less than standard work hours (proportionately less for less than 12 months service), plus nine (9) statutory public holidays, subject to the normal qualifying standards as laid down by the Organisation of Working Time Act, 1997.
All holidays must be booked in advance and taken on dates agreed with and approved by me.

Termination​​
Except, in cases warranting instant dismissal, or where mutually agreed, the Terms of the Minimum Notice and Terms of Employment Act, 1973-1991 will apply to your employment with us. This contract can be terminated by the giving of one (1) weeks notice from you in the event of your resigning your position. However, by mutual agreement, payment in lieu of notice may be effected.

The terms of the Unfair Dismissals Acts shall not apply to the termination of this contract arising from its expiry as stated in this contract.

Responsibilities​
You are being employed as a ————–, for ABC Ltd and as such you will be responsible for all activities associated with this position in the company and other related duties for the business as outlined to you by me from time to time.

Flexibility:​​
You will be fully flexible and interchangeable relative to the various duties as advised to you by management. Whereas, you are being employed to carry out ——– duties, it is a Condition of Employment that you agree to be totally flexible regarding where you work, and are available to work in any position in the Company from time to time as requested by management. Where training is required this will be facilitated by management.

Technology/Work Systems
The Company will introduce new technology/work systems on an ongoing basis to ensure its competitive position in the market place is maintained. It is a Condition of this Contract of Employment that you accept and co-operate with the introduction of such technology/work systems and ensure its timely and effective introduction within your areas of responsibility. As a consequence you may be required on an ongoing basis to attend training courses to update skills etc.

Disciplinary/Grievance Procedures:
A copy of procedures utilised for discipline and grievance issues are attached to this contract. These procedures are in place to ensure fair and just treatment of all employees in line with the natural rules of justice and include the procedures for instant dismissal in the event of serious misconduct. It is a condition of employment that you make yourself fully aware of these procedures and agree to be bound by them and all Company rules (including the procedure on Dignity and Respect at Work which is also attached and all those rules established by custom and practice specific to the location of your employment) for the duration of your employment with ABC Ltd.

Confidentiality
You may in the course of your employment be furnished with or obtain by one means or another information which is of a confidential nature and which is not already in the public domain, or which was obtained by ABC Ltd in the first instance on the basis that it be treated as confidential.

This confidential information may include but not be limited to customer lists, formulae, processes, blends, machinery design, layout and operation, etc. It is an express term of your employment with us that you do treat all such information as confidential, that you do not disclose it to any third party what so-ever and that you do not use that information for the benefit of anybody other than ABC Ltd. When such information is in written form that particular document must not be copied or given to any third party without the prior written consent of ABC Ltd. In the event of your employment with ABC Ltd terminating for any reason you must return those documents and all copies thereof to ABC Ltd.

Pension
ABC Ltd can provide you with a facility for you to contribute to a PRSA should you so wish by deduction of payments from your salary and transfer to an approved PRSA provider. Should you wish to avail of this please let me know and I will make arrangements for you.

Safety
Your attention is particularly drawn to safety regulations applying in the locations in which we will operate and to the Company Safety Statement of ABC Ltd, which is available to you at our office. The company aim is to eliminate industrial accidents and you are obliged to familiarise yourself with the safety regulations in each location where you happen to be located from time to time during this contract.

Changes to this contract
Should it be necessary to change the terms and conditions of this contract, such changes will be discussed with you and a new contract then issued covering any such changes.

Acceptance of Terms and Conditions.

I, ***************, have read and understand the general Terms and Conditions pertaining to my position and I accept these Terms and Conditions and agree to be bound by them for the period of my employment with ABC Ltd.

Signed​: ____________________________

Witness​: ____________________________

Date​​: ____________________________

Signed ​: ____________________________ (on behalf of the company)